Introduction to the VMS

Uploading & managing your Gifts

Once you have onboarded as a Brand or Charity Partner and have access to the VMS, you are ready to start uploading and managing your Gifts on our platform. This section covers full Gift Upload functionality from start to finish, from uploading your first Gift, to setting up several drafts for a specific upcoming campaign.

The process is almost identical for both Brands and Charities, with only one subtle difference: when submitting a Gift, Charities choose whether there is a Donating Brand, whereas Brands choose the Benefitting Charity. Everything else on the form works exactly the same way for both.

What the Gift Upload Form covers

Our Gift Upload form allows you to provide the following information:

• Gift Name
• The Supplier of the Gift
• The Benefitting Charity or Donating Brand - dependent on whether you are a Brand or Charity
• The Gift Category
• Gift Images - please note, all images are required
• Event Date, Number of People, Preferred Open/Close Datetimes, and Prize Draw information, as applicable to your Gift
• Reserve Price - please note, this is a required field
• Short Description and Gift Description - the Short Description should be a short, snappy way to sell the Gift, whereas the Gift Description provides the main detail
• Terms and Conditions - it's important these are accurate
• Partner Gift Notes - add any preferences here and they'll be seen by the team

Should you not have all the Gift information available yet but wish to start the upload process, please see our guide on Additional Functionality, where we explain how you can save drafts in your account before submitting them to our team for approval.

We would recommend keeping Gifts saved as drafts until you are 100% happy with the Gift; making changes prior to submission is significantly quicker than requesting changes after submission.